Invoicing (Clients and Agencies)

Automate Your Billing Workflow

Accurate, timely invoicing is vital for healthy cash flow—whether billing end‑clients or Medicaid brokers. QRuzen’s Invoicing module automates invoice creation, delivery, and reconciliation, reducing days sales outstanding (DSO) and administrative overhead.

Client Level Invoicing

  • Trip‑Based Billing: Generate client invoices based on completed trips, automatically applying negotiated rates, surcharges, and service fees.
  • Multi‑Rate Support: Handle tiered pricing—flat fees, per‑mile/per‑minute rates, and special service charges (e.g., wheelchair assistance).

Broker & Agency Billing

  • EDI & PDF Exports: Produce broker invoices in EDI 837 format or PDF/CSV, meeting diverse broker submission requirements.
  • Automated Remittances: Match incoming broker remittance advices to outstanding invoices using electronic 835 files, streamlining reconciliation.

Key Features

Flexible Payment Terms

  • Net Terms & Discounts: Configure net‑15/30 terms, early‑payment discounts, and late fees to optimize cash flow.
  • Auto‑Reminders: Scheduled email reminders for upcoming and overdue invoices, reducing manual follow‑ups.

Audit‑Grade Control

  • Approval Workflows: Multi‑level invoice approvals with role‑based permissions ensure billing accuracy and prevent unauthorized changes.
  • Detailed Audit Logs: Track invoice creation, edits, and approvals with full change history for financial audits.

Benefits to Your Finance Team

  • Faster Billing Cycles: Reduce the time from trip completion to invoice delivery by up to 50%, improving cash flow.
  • Fewer Disputes: Clear, itemized invoices with trip‑level detail minimize client and broker disputes.
  • Resource Savings: Automate repetitive tasks—data entry, formatting, reminders—freeing your team to focus on analysis and strategy.

Implementation Roadmap

  • Rate & Contract Setup: Enter your client and broker rate schedules, service definitions, and invoicing rules.
  • Invoice Template Design: Customize branding, terms, and line‑item layouts to match your company standards.
  • Training & Support: Live training sessions and 24/7 support ensure your finance team is up and running on day one.

Optimize your billing and boost receivables.

Request an Invoicing Demo or email billing@qruzen.com to transform your finance operations.

All features are available as part of the QRuzen cloud‑based transit management suite. Contact us for a tailored implementation plan that meets your agency’s unique needs.

Request a Demo
Request a Demo
Request a Demo